Employee Data Record
Personal employment and document information.
Employee Data Summary
Company-wide employee and document records for HR / Administrator.
Active Employees
Current active employees from Employee Master.
| Employee ID | Name | Designation | Date of Joining | Passport No. | Passport Expiry | Visa No. | Visa Expiry | Emirates ID No. | Labour Card No. | Labour Card Expiry | ILOE No. | ILOE Expiry | Insurance Card No. | Insurance Expiry | Action |
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Inactive Employees
Inactive / left employees from Employee Master.
| Employee ID | Name | Designation | Date of Joining | Passport No. | Passport Expiry | Visa No. | Visa Expiry | Emirates ID No. | Labour Card No. | Labour Card Expiry | ILOE No. | ILOE Expiry | Insurance Card No. | Insurance Expiry | Action |
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Add / Edit Employee Data
HR / Administrator can add, edit and save employee document information.
Annual Leave Planning Schedule
Plan Annual Leave days for January to December.
My Leave Plan
Employee Leave Planning Details
Administrator overview of leave plans submitted by active employees through My / Employee Plan.
Annual Leave Plan Register
Monthly planned leave entered by employees. Saved plans are highlighted.
| Employee ID | Employee | Department | Status | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec | Total Planned | Available AL | Remarks | Action |
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My Leave Status
View your Annual Leave balance, accrual and leave taken month by month.
| Month | Accrued AL | AL Taken | Balance AL | SL | ML/PL | UL | Absent | PL | CL | WFH |
|---|---|---|---|---|---|---|---|---|---|---|
| Total / Closing | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
Request Form for Leave
Employee Information
Leave Details
Annual Leave Balance Summary
Employee Confirmation
Leave Requests
Your submitted leave requests.
| Request ID | Employee | Type | Start | End / Actual End | Working Days Taken | Balance Before | Balance After | Status | Action |
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Leave Requests / Approval
Approval route depends on submitter role: Staff → Team Leader → HOD → Managing Director → HR; Team Leader → HOD → Managing Director → HR; HOD → Managing Director → HR final approval.
| Request ID | Employee | Department | Type | Leave Period | Days | Balance Before | Balance After | Status | Approval Stage | Medical Certificate | Submitted | Action |
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Notifications
Leave approval intimations for your current approval stage.
| Date | Stage | Employee | Message | Status | Action |
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Annual Leave Dashboard
Workforce leave planning, approvals, employee availability and document compliance overview.
Upcoming Document Expiry
Next 60 daysOn Leave Today
Employees currently on approved leave.
Upcoming Team Leaves
Approved leave starting within the next 30 days.
Employee Leave Planning Details
View company-wide Annual Leave Planning data.
| Employee ID | Employee | Department | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec | Total | Available AL up to Prev. Month | Remarks | Action |
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Monthly Attendance Sheet
Site Staff entry → Team Leader → Head of Department → HR final approval. Approved leave dates are automatically protected from Present entry.
| Date | Day | Attendance | OT Hours | Remarks | Leave Record |
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Monthly Attendance Approval
Only attendance sheets currently assigned to you are shown.
| Employee | Site | Month | Status | P | A | UL | OT | Action |
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HR Approved Attendance Summary
Attendance after final HR approval for salary / payroll reference.
| Employee ID | Employee | Site | P | A | WO | PH | AL | SL | UL | Other | OT Hrs |
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User Management
Administrator can edit Username, Password, Role, Employee mapping and Active/Inactive status, or delete a user account. Use Test Notification Email to verify Microsoft 365 Graph email and recipient addresses before testing the leave workflow.
| Username | Role | Employee ID | Employee | Notification Email 1 | Notification Email 2 | Notification Email 3 | Approval Route | Status | Action |
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