Annual Leave Planning Schedule

Good Morning,

Employee

Designation

▣Annual Leave Balance

22Entitlement

—Taken

—Planned

—Available

Recent Requests

Your recent leave requestsTap View All to see request history and current status

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Employee Data Record

Personal employment and document information.

Employee ID

Name

Designation

Date of Joining

Passport Number

Passport Expiry Date

Visa Number

Visa Expiry Date

Emirates ID No.

Labour Card Number

Labour Card Expiry Date

ILOE Number

ILOE Expiry Date

Insurance Card Number

Insurance Card Expiry Date

Employees can update only their ILOE Number and ILOE Expiry Date. Other information is maintained by HR / Administrator.

Employee Data Summary

Company-wide employee and document records for HR / Administrator.

Active Employees

Current active employees from Employee Master.

Photo	Employee ID	Name	Designation	Date of Joining	Passport No.	Passport Expiry	Visa No.	Visa Expiry	Emirates ID No.	Labour Card No.	Labour Card Expiry	ILOE No.	ILOE Expiry	Insurance Card No.	Insurance Expiry	Action

Inactive Employees

Inactive / left employees from Employee Master.

Photo	Employee ID	Name	Designation	Date of Joining	Passport No.	Passport Expiry	Visa No.	Visa Expiry	Emirates ID No.	Labour Card No.	Labour Card Expiry	ILOE No.	ILOE Expiry	Insurance Card No.	Insurance Expiry	Action

Add / Edit Employee Data

HR / Administrator can add, edit and save employee document information.

Employee Name

Designation

Employee

Name

Designation

Date of Joining

Passport Number

Passport Expiry Date

Visa Number

Visa Expiry Date

Emirates ID No.

Labour Card Number

Labour Card Expiry Date

ILOE Number

ILOE Expiry Date

Insurance Card Number

Insurance Card Expiry Date

Plan Annual Leave days for January to December.

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Annual Leave Entitlement 22 Working days

✓

Taken 0 Approved annual leave

◈

Balance 22 Remaining days

▦ My Leave Plan

No Annual Leave plan entered for the selected year.

i Annual Leave Planning is for advance scheduling. Actual leave applications continue through the Leave Request approval workflow.

Employee

Employee ID

Department

Year

Total Planned Leave Days

0.00

Months With Planned Leave

Annual Leave Reference

22 Days

Remarks / Preferred Leave Period

My Staff Leave Status

All leave requests approved by you as Team Leader, including their current approval / final status.

Employee ID	Employee	Leave Type	From	To / Actual End	Days	Team Leader / Approval	Current Stage	Current Status	Remarks

ANNUAL LEAVE PLANNING

Employee Leave Planning Details

Administrator overview of leave plans submitted by active employees through My / Employee Plan.

👥

Active Employees

Current workforce

✓

Employees Planned

Saved leave plan

Not Yet Planned

No saved plan

◷

Total Planned Days

Selected year

Annual Leave Plan Register

Monthly planned leave entered by employees. Saved plans are highlighted.

Plan Saved Not Planned

Employee ID	Employee	Department	Status	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec	Total Planned	Available AL	Remarks	Action

ANNUAL LEAVE PLANNING

Monthly Leave Report

Read-only month-wise leave summary for all active staff. This report does not update or create any leave data.

Active Staff

In current filter

AL Days

Selected month

Other Leave Days

SL / ML-PL / UL / ABS / PL / CL

WFH Days

Selected month

All Staff Monthly Leave Summary

Existing Leave Status values only; no data is written by this report.

Employee ID	Employee	Department	Designation	Opening AL	Accrued AL	AL Taken	Balance AL	SL	ML/PL	UL	Absent	PL	CL	WFH	Remarks

My Leave Status

View your Annual Leave balance, accrual and leave taken month by month.

Employee

Employee ID

Department

Year

Opening Balance (OB AL)

0.00

Accrued up to Previous Month

0.00

AL Taken up to Previous Month

0.00

AL Encashed

0.00

Balance AL at Previous Month End

0.00

Month	Accrued AL	AL Taken	AL Encashed	Balance AL	SL	ML/PL	UL	Absent	PL	CL	WFH
Total / Closing	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00

Request Form for Leave

Employee Information

Name

Position

Department

Date of Request

Leave Contact No.

Employee ID

Year

Immediate Approver *

Select the first approver for this leave application.

Leave Details

Leave Start Date

Leave End Date

Total No. Calendar Days Requested

Total No. of Working Days Requested

Date of Resuming Office

Type of Leave Requested

Other - Specify

Remarks / Reason

Please submit vacation requests at least four weeks before the leave start date, short leave requests at least two weeks before the start date, and inform HR immediately for Emergency Leave or Sick Leave.

Annual Leave Balance Summary

Opening Balance

0.00

Accrued up to Previous Month

0.00

AL Taken up to Previous Month

0.00

Balance as on Date

0.00

No. of Days Requested

Leave Balance After Deduction

Unpaid Leave (if applicable)

Balance Cutoff

Employee Confirmation

Employee Name / Signature

Date

Status

Leave Requests

Your submitted leave requests.

Request ID	Employee	Type	Start	End / Actual End	Working Days Taken	Balance Before	Balance After	Status	Action

Leave Encashment

Request Annual Leave encashment. Approval route: HR → Ramesh Chandrasekaran → Managing Director.

New Leave Encashment Request

Employee ID

Employee Name

Department

Request Date

Current AL Balance

0.00

Pending Encashment

0.00

Days Requested

0.00

Projected AL Balance

0.00

No. of AL Days to Encash *

Employee Remarks

Encashment amount is calculated by Finance using Basic Salary only. The system does not calculate the cash amount automatically. Annual Leave days are deducted only after final Managing Director approval.

My Encashment Requests

Encashment is shown separately from Leave Taken.

Request ID	Request Date	Days	Balance Before	Projected Balance	Finance Amount	Stage	Status

Encashment Approval Queue

Requests currently waiting for your action.

Request ID	Employee	Department	Days	Current AL	Projected AL	Finance Amount	Stage	Action

Leave Requests / Approval

Approval route depends on submitter role: Staff → Team Leader → HOD → Managing Director → HR; Team Leader → HOD → Managing Director → HR; HOD → Managing Director → HR final approval.

Your own leave requests remain visible here throughout the approval process. Approvers also see requests specifically assigned to them. Approve/Reject actions are available only to the currently assigned approver.

Pending Approval

Request ID	Employee	Department	Type	Leave Period	Days	Balance Before	Balance After	Status	Approval Stage	Medical Certificate	Submitted	Action

Notifications

Leave approval intimations for your current approval stage.

Date	Stage	Employee	Message	Status	Action

Annual Leave Dashboard

Welcome to Annual Leave Planning

Workforce leave planning, approvals, employee availability and document compliance overview.

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Total Employees

Employee database

✓

Leave Requests

Selected dashboard year

⏳

Leave Approval Pending

Awaiting approval

☀

On Leave Today

Approved leave + WFH today

Expiring Documents

Within 60 days

↗

Upcoming Team Leaves

Starting within 30 days

Upcoming Document Expiry

Next 60 days

View all →

On Leave Today

Employees currently on approved leave.

View all →

Upcoming Team Leaves

Approved leave starting within the next 30 days.

View all →

Employee Leave Planning Details

View company-wide Annual Leave Planning data.

Taken leave is shown inside each month as AL, SL, ML/PL, UL, Absent, PL, CL or WFH. Click a month containing leave to see the approved leave start date, end date, days and leave type.

Employee ID	Employee	Department	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec	Total	Available AL up to Prev. Month	Remarks	Action

Monthly Attendance Sheet

Site Staff entry → Team Leader → Head of Department → HR final approval. Approved leave dates are automatically protected from Present entry.

Date	Day	Attendance	OT Hours	Remarks	Leave Record

Status

Draft

Present

Absent / UL

OT Hours

0.00

Monthly Attendance Approval

Only attendance sheets currently assigned to you are shown.

Employee	Site	Month	Status	P	A	UL	OT	Action

HR Approved Attendance Summary

Attendance after final HR approval for salary / payroll reference.

Employee ID	Employee	Site	P	A	WO	PH	AL	SL	UL	Other	OT Hrs

User Management

Staff Database — Add / Update Employee

Administrator can add a newly joined employee to the existing Employee Master database. This uses the existing employeeMaster fields and does not change leave calculations or approval configuration.

Employee ID *

Employee Name *

Department

Designation

Joining Date

Status

Username *

Password

Role *

Employee / Staff Member

Status

Notification Email 1

Notification Email 2

Notification Email 3

Assigned Team Leader

Assigned HOD

Assigned Managing Director

Assigned HR

Administrator can edit Username, Password, Role, Employee mapping and Active/Inactive status, or delete a user account. Use Test Notification Email to verify Microsoft 365 Graph email and recipient addresses before testing the leave workflow.

Username	Role	Employee ID	Employee	Notification Email 1	Notification Email 2	Notification Email 3	Approval Route	Status	Action

Holiday Calendar

PR128 Administrator only · independent of leave calculations

Monthly Holiday and Weekend Calendar

Month

Public Holiday Records

Date

Holiday name

Applies to

Remarks

Annual LeavePlanning

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Administrator MFA Setup

Administrator Verification

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Employee Data Record

Employee Data Summary

Active Employees

Inactive Employees

Add / Edit Employee Data